Working with the administration team on a full time basis supporting the various profit centres, this role will ensure accurate inputting and processing but also reporting of information to assist in functions across the business.
Key Responsibilities & Accountability
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Weekly input & processing of employee timesheets checking for errors for both payroll and cost reporting
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Reporting of timesheet data and absences to managers
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Manage the absence module and resolve any discrepancies with the relevant colleagues
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Scanning and electronic filing of documents including training records
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Supplier Account set up and review in line with our procedures
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Overhead & stock Purchase Orders
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Weekly input and processing of employees’ expenses ensuring compliance with company procedures & HMRC guidelines
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Assist in ensuring personnel documentation is up to date including visas, passports, vetting forms and medicals
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Assist in ordering and monitoring of stationery orders
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Assist in management of the training database including booking of training courses
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Manage the mileage records for fuel cards including an excel log for a monthly journal entry by the finance team onto the IMS
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Archiving of admin/personnel documentation in line with QA procedures
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Collation of data and documents for tender pre-qualifications
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Adhoc tasks as and when necessary, within the department
Qualifications, Experience & Personal Attributes
The successful applicant will posses:
- Excellent IT Skills – Microsoft Office (word, excel, outlook & PowerPoint)
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A High degree of accuracy and attention to detail
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Strong organisation and time management skills
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Excellent problem solving skills
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Shows desire to promote a culture of Continuous Improvement
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A Team player with ability to communicate with all levels of personnel
Ideally previous experience in an administrative role including HR/PA background
How to Apply
If you are interested in applying for this role please send your CV and letter of application explaining how you meet the requirements of the role to:-
Email: recruitment@quartzelec.com
Strictly no agencies please
Quartzelec is an equal opportunities employer
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